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Three County CoC Subrecipient Documents


CoC Program Charters


2022 Governance Charter          (En Espanol)


2022 HMIS Charter             (En Espanol)

Coordinated Entry Documents 


see Coordinated Entry Materials page

Documenting Chronic Homelessness


Homeless verification documentation and training binder

Because the CoC Program is HUD-funded, individuals and families who access CoC resources must meet one of the HUD definitions of homelessness. For more information about HUD's definitions of homelessness and how to document, please visit this link. For more information on the definition of chronic homelessness, visit this link

Flowchart of defining chronic homelessness

Three County CoC Homelessness & Disability Verification/Documentation form

HUD Materials on Defining Homelessness


Notice CPD 17 01 Establishing Additional Requirements for a CoC Centralized Coordinated Assessment System

Defining Chronic Homelessness. Final Rule Slides

Criteria and benchmark for ending chronic homelessness

Program Participant Documents


 CoC funded agency Intake policy

YHDP CoC Intake

CoC Intake


Rent Calculator


Client File Checklist

Verification Forms


HQS Inspection Form


Environmental Review flow chart 


Environmental Review forms

Sub-recipient Policy and Fiscal Documents


Three County CoC Sub-recipient Policy


Three County Rent Roll


Example of Cover Page

Program Policy expectations

Anti-discrimination & Equal Access Policy

Move-on Policy

Rent Reasonableness policy


Project Notification Forms


Notification to CoC of Open Unit

Notification to CoC of Recent Move In


Notification to CoC of Program Participant At Risk of Termination or Eviction


Notification to CoC of Emergency Transfer

Subrecipient Project  Annual Monitoring documents

2022 Three County CoC Monitoring Form

2022 HMIS and Data Management Protocol


Billing site monitoring checklist

Program Policy expectations

Project self assessment form

HMIS Documents


Three County CoC HMIS Data Agreement & Provider Release

HMIS Data Collection Notice

HMIS Privacy Notice Development Template

HMIS New User Request Form

HMIS Workstation Privacy & Security Checklist

Three County CoC Privacy & Security Plan

COVID-19 Related Documents


Guidance for Housing Providers Responding to COVID-19


COVID-19 Triage Tool for Congregate Shelters


Additional Privacy Guidance for Providers Responding to COVID-19

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