Three County CoC Subrecipient Documents

 

CoC Program Charters

 

2021 Governance Charter      (En Espanol)

 

2021 HMIS Charter        (En Espanol)

Coordinated Entry Documents 

 

see Coordinated Entry Materials page

Documenting Chronic Homelessness

Because the CoC Program is HUD-funded, individuals and families who access CoC resources must meet one of the HUD definitions of homelessness. For more information about HUD's definitions of homelessness and how to document, please visit this link. For more information on the definition of chronic homelessness, visit this link

Flowchart of defining chronic homelessness

Three County CoC Homelessness & Disability Verification/Documentation form

HUD Materials on Defining Homelessness

 

Notice CPD 17 01 Establishing Additional Requirements for a CoC Centralized Coordinated Assessment System

Defining Chronic Homelessness. Final Rule Slides

Criteria and benchmark for ending chronic homelessness

Program Participant Documents

 

Intake/Universal Application       (En Espanol)

 

Rent Calculator

 

Client File Checklist

 

HQS Inspection Form

 

Environmental Review flow chart 

 

Environmental Review forms

Sub-recipient Policy and Fiscal Documents

 

Three County CoC Sub-recipient Policy

 

Three County Rent Roll

 

Example of Cover Page

Program Policy expectations

Anti-discrimination & Equal Access Policy

Move-on Policy

Rent Reasonableness policy

 

Project Notification Forms

 

Notification to CoC of Open Unit

Notification to CoC of Recent Move In

 

Notification to CoC of Program Participant At Risk of Termination or Eviction

 

Notification to CoC of Emergency Transfer

Subrecipient Project  Annual Monitoring documents

2022 Three County CoC Monitoring Form

2022 HMIS and Data Management Protocol

 

Billing site monitoring checklist

Program Policy expectations

Project self assessment form

HMIS Documents

 

Three County CoC HMIS Data Agreement & Provider Release

HMIS Data Collection Notice

HMIS Privacy Notice Development Template

HMIS New User Request Form

HMIS Workstation Privacy & Security Checklist

Three County CoC Privacy & Security Plan

COVID-19 Related Documents

 

Guidance for Housing Providers Responding to COVID-19

 

COVID-19 Triage Tool for Congregate Shelters

 

Additional Privacy Guidance for Providers Responding to COVID-19