Subrecipient Documents
Looking for our CoC's Charters and Written Standards? Click here!
Subrecipient Policies and Guidance
Includes policies CoC and YHDP Subrecipients must follow, including billing policies and procedures. Last updated March 2025.
Reference guide in Excel format of all forms, examples, and details utilized by subrecipients.
Subrecipients must adopt the CoC's Rent Reasonableness policy or provide their own pending approval.
Program Participant File Checklist
This checklist details the files that a program participant must have in their file.
Sample Written Intake Procedures Funded Agency Intake Policy
Subrecipients must incorporate these intake procedures into their own policies.
Subrecipients must sign the CoC's Move-On Policy and integrate future/next steps planning into their policies.
HMIS Documents for Subrecipients
This is the CoC's Privacy and Security Plan.
This is the CoC's Data Quality Plan.
There are also additional Intake forms for ES&TH, PSH & TH, PSH, RRH, and YHDP. Please reach out to the Data and Evaluation Manager if you need those.
This is the HMIS Release of Information used by the CoC.
For additional subrecipient policy requirements related to data security and privacy, please see the HMIS page.
VAWA Forms and Documents
These are the required forms and documents to be adopted by CoC and YHDP projects.
5380 Notice of Occupancy Rights under VAWA
A notice that must be provided to all participants about the rights under VAWA.
A plan developed by each project outlining how they will handle and facilitate Emergency Transfers.
5382 Certification of DV for Emergency Transfer Request
Form provided to participants that they can use if they need to certify their need for an Emergency Transfer.
5383 Emergency Transfer Request Form
Form provided to participants that they can use if they need to request an Emergency Transfer.
VAWA Lease/Occupancy Agreement Addendum Template
A template draft that Subrecipients can utilize to develop lease/occupancy agreement addendums for participants of PSH, RRH, or TH.
Slides from VAWA Subrecipient Office Hours
PDF of slides from VAWA Subrecipient Office Hours held on 2/14/2025.
Project Notification Forms
These are the forms project must complete and submit to notify the CoC of an open unit, a recent move in, a participant at risk of termination or eviction, and an emergency transfer.
Notification to CoC of Open Unit
Notification to CoC of Recent Move In
Notification to CoC of Program Participant At Risk of Termination or Eviction
Notification to CoC of Emergency Transfer