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HMIS Privacy & Security Resources

Three County CoC HMIS Data Agreement & Provider Release 

Every participant in the Three County CoC must sign the release of information before their personally identifiable information can be entered in the HMIS.

HMIS Data Collection Notice

Each organization which enters data into the HMIS is required to have an HMIS Data Collection Notice posted on its website and made visible at intake points. Here you may find a document intended to help organizations create their notice.

HMIS Privacy Notice Development Template

Each organization which uses the HMIS must also have its own Privacy Notice made available on the organization's website. HUD has made a template which you can download here to help create your organization's own Privacy Notice if one does not exist already.

HMIS New User Request Form

This is for agencies already using the CAPV Clarity HMIS to submit requests to set up new HMIS accounts.

HMIS Workstation Privacy & Security Checklist

This checklist is to be utilized by Partner Agency Privacy and Security Officers for bi-annual HMIS workstation privacy and security audits.

Three County CoC Privacy & Security Plan

This is the Privacy and Security Plan written by the CoC's Data Evaluation Committee that outlines appropriate uses and disclosures of client data, establishes additional privacy and security requirements for HMIS participating agencies and the Continuum of Care as a whole, and describes how the CoC will respond in the event of a breach of client privacy or security.

Subrecipient Annual Performance Reports (APR)

Three County CoC Subrecipient APR Guide

This is a guide for subrecipients which explains the APR submission process.

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